Information for Supervisors

The purpose of  having a group of supervisors on site is to ensure that all the students have their needs met and to allow the teaching staff to be free of minor daily administration problems. Our supervision staff is usually comprised of parents or teachers accompanying a child or group of children. Supervisors must be available for the entire three day period but in return there is a substantial fee reduction.Duties include the following:

  • Arrive at the venue at 8.30 am on Day 1 for initial staff meeting and familiarisation with the layout of rooms, etc. You will be given a break and end of day duty roster and allotted supervision lists and a timetable.
  • Meet the children at 9.00 am at the front of the College and escort them in groups to the Assembly Room. One staff member will stay at the front of  the premises for any latecomers.
  • After the morning assembly (9.10 to 9.30 approx) escort your allotted group to workshop one.  On Day 1 distribute name tags to the group before the class begins. It is essential to call the roll on the first day each morning to ensure that all expected children are present.  Report absences to the course organiser.
  • Stay in the workshop with your group and give the tutor any help he or she may need with distribution of materials, etc.  It is important to ensure that all the children are happy – i.e. no child is perhaps being distracted by the conduct of another. Some workshops need more adult help than others (craft for example) particularly where younger children are concerned, if they are to gain maximum benefit.
  • Two staff are allotted each  break duty and remain with the students over this period. Ensure that all know where the toilets are, introduce those who may have come alone to others. Talk with the children.
  • Difficult or troublesome or any behaviour that is upsetting to other students must not be ignored. Tidying away of rubbish to be encouraged. Climbing trees and bag fights discouraged. Inform the course organiser of any unacceptable behaviour.
  • Remind students from time to time to keep name tags on. We award prizes and high achievement certificates on the last day which is impossible if we do not know who the possible recipients might be.
  • We ask both teaching and supervision staff to be aware of those students who seem to be doing well, absorbing new knowledge rapidly, making leaps in understanding or gaining acumen or expertise in some way. To this end be inclusive of all aspects of a child’s progress or development. This is not easy over the space of only three days and obviously is not going to be entirely accurate. Note those whom you feel fall into any of the above categories. All possible recipients need to be listed by lunchtime on Day 3 in order for an analysis to be made in time for the end of day ceremony in the assembly room.
  • At the end of afternoon sessions escort your final group back to the meeting point at the front of the college. Two staff wait with the students until all of them are collected.
  • If a parent or caregiver approaches you with a problem or grievance of some kind let the organiser know as soon as possible. Be as pleasant as possible when dealing with any problem. Families have paid a lot of money for their child’s attendance and they deserve our very best effort. It is essential to behave as professionally as possible. Generally problems can be sorted out with minimum fuss and most revolve around the fact that the content of a workshop was not quite what the student expected.
  • At the end of Day 3 escort your group to the assembly room where the awards will be handed out. Some parents like to be present at this ceremony.

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